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Employment Opportunities

Bishop’s Pastoral Associate, Chancery, Pueblo
Updated 9/11/14

 

REPORTS TO:
Bishops Delegate

WORK DIRECTION FROM:
Bishop, Moderator of the Curia

RESOURCE TO:
Bishop,
Cabinet,
Pastoral Associates,
Clergy,
Ministry leaders
FLSA STATUS:
Fulltime/Exempt

 

MISSION:  In collaborative relationship, assist the Bishop in his mission

  • to develop and provide theologically formed and educated, competent and professional ministers across the parishes,
  • and to offer all who are engaged in the worship, faith formation, religious education, pastoral and community-building ministries across the Diocese orientation, guidelines, encouragement and ongoing support.

POSITION SUMMARY:  The Bishop’s Pastoral Associate …

  1. … collaborates with other Cabinet members, and consultative groups, to structure education/formation programs for diocesan faithful that certifies them for ministries such as catechist,  lay ecclesial minister, the ordained ministry of the diaconate, and MA level education in theology (in English and Spanish language and culture).                                                                     
  2. … provides information and resources, and facilitates communication, collaboration and exchange of information, with and among diocesan staff, diocesan clergy and parish ministry leaders. 
  3. … assists the pastors and parish ministry leaders in their effort to encourage ministry certification and formation among their peers and in the parish communities.
  4. ... offers resources for those who aspire to ministry, or who are already engaged, to develop and exercise their gifts for the sake of building-up the common good of the Pueblo Church. 

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

(other duties may be assigned)

  1. Basic Structure of the Position:

a. Assume collegial responsibility for the common mission of the pastoral associates on the Chancery staff.
b. Assume “point on” responsibility – either for the long term or temporarily – for particular ministries in the Diocese (for example, Hispanic Ministry, Family Ministry, Catechetical Ministry, Youth Ministry).
c. Under the supervision of the Moderator of the Curia, coordinate and come to consensus about the terms of both the common mission and “point on” responsibilities. 

2. Program Development:

a. Collaborate with other pastoral associates, Chancery Staff, the Faith Formation Commission, the clergy and
parish faith formation leaders to develop programs (on-site and on-line) that will theologically equip pastoral
leaders in the areas of certification, bachelors and masters level theological education, and education and
formation toward diaconal ordination.
b. Collaborate to coordinate the process for reviewing and establishing standards of formation for lay ecclesial ministers and other ministers across the Diocese.
c. Remain sensitive to the need to convene Spanish language and Hispanic cultural faith formation leaders to design distinct and complementary faith formation, religious education and pastoral ministry programs and events.
d. Assist pastor and faith formation, religious education and pastoral ministry leaders of the Anglo community in their effort to understand and affirm the integral contribution of the Spanish language and Hispanic culture communities to the life of the Pueblo Church.
e. Participate in planning meetings: Cabinet meetings, commission meetings, program design and implementation meetings, and all planning meetings for Diocesan events that have a faith formation, religious education or pastoral ministry formation component.
f. Coordinate the process for establishing and reviewing formation and certification guidelines for the Diocese, including a deanery consultation process that comprises clergy, lay ecclesial ministers and parish faith formation leaders.

 

    3. Support Faith Formation Leaders:

    a. Establish the necessary consultative structures in areas of ministry that will insure effective participation.
    b. Conduct parish visitations across the Diocese to meet with pastors and parish faith formation leaders to clarify mission, review programs, support ministry development and discern how the Chancery staff might best complement parish ministry needs.
    c. Be available as a resource, by telephone and on site, to any parish which requires formation or education assistance of any sort.

    4. Information Exchange

    a. Participate in the maintenance of the web site.
    b. Be aware of faith formation programs and opportunities that can be offered through Today’s Catholic, the Email Blast, and bulletin editor alerts.
    c. Report plans, progress and concerns to the Bishop’s Cabinet and the Presbytery as requested.

    5. Professional Development

    a. Participate in national and state catechetical congresses and continuing education events for the purpose of growing awareness of programs and possibilities for program development in the Diocese of Pueblo.
    b. Meet regularly with the Moderator of the Curia for ministry planning and review.
    c. Participate in Bishop’s Cabinet meetings.

    QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:
    To perform this job successfully an individual must be able to perform essential duties satisfactorily. The requirements listed below are representative. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of this position.

    Education and/or Experience: 

- M.A. in Theology, RE  or equivalent
- 3 years experience in formational/catechetical/educational/youth ministry, or certification in Hispanic Ministry.
- Curriculum development experience

    Language Skills:

    - Ability to read and understand church documents, guidelines and theological and catechetical journals. 
    - Excellent interpersonal communication skills, including the ability to resolve problems and influence others toward positive outcomes. 
    - Demonstrates a systematic and enthusiastic approach to work, with careful attention to detail.
    - Spanish language skills 
    - Ability to write letters, reports, guidelines, policies, evaluations, newsletters and announcements.
    - Ability to develop and present formation and training workshops for catechetical leaders and others. Comfortable speaking to a variety of audiences and age levels
    - Ability to understand, explain and answer questions related to diocesan policies.
    - Ability to evaluate presentations and offer constructive feedback.

    Computational Skills: 

    - Budgeting skills with the ability to develop forecast and report on departmental finances. Resourceful and prudent in making financial decisions.

    Reasoning Ability:

    - Ability to solve practical problems and respond to a variety of situations
    - Ability to do so relative to Spanish language/Hispanic culture issues.

    Technical Skills: 

     

    - Requires basic computer skills for use of email, internet. Proficiency in Microsoft Word, Excel, and PowerPoint.

    Physical Skills

    - Required to travel. 
    - Regularly required to sit for extended periods of time, use hands in repetitive motion tasks, handle objects and talk or hear. 
    - Regularly required to pack and transport materials to and from parishes and other locations. 
    - Required to frequently lift and/or move up to 30 pounds. 
    - Specific vision abilities required include close vision, depth perception and ability to adjust focus

    Physical Environment: 

    - Individual office with a door.
    - Common work spaces
    - Creative engagement with colleagues

     

    Working Conditions:

    - Required to work in an off-site location or outside regular business hours.
    - May not need to be physically present in the office at all times, but he or she must check in with the Moderator of  the Curia on a daily basis.
    - Must be able to work collaboratively with the Moderator, colleagues, councils and committees, with pastors, parish  faith formation leaders and parishioners.
    - Must be able to handle multiple tasks and possess the ability to function under flexible and changing conditions.

    Other Requirements

     

    -Must be a practicing Catholic.
    - Must submit to and successfully pass a criminal background investigation.
    - Must have clean driving record, Colorado Driver’s License and auto insurance.
    - The ability to maintain confidentiality.
    - The ability to understand the structure and culture of the Catholic Church in the U.S.
    - The ability to understand and appreciate the multicultural nature of the Church.

     

     

    Apply Now--We're looking forward to reading your resume!
    Send a completed Diocesan Employment Application, letter of interest and resume to: Diocese of Pueblo, Attention Human Resources, 101 N. Greenwood Street, Pueblo, CO 81003 OR jdeyoung@dioceseofpueblo.org

     

     

     

     


     

     

     

Tribunal Secretary, Chancery, Pueblo
Updated 9/10/14

I. Identifying Information

Status: Full-time

Non Exempt

Reports to: Judicial Vicar

II. Primary Functions

This position is the first point of contact for all marriage Tribunal clients. The candidate will become familiar with and answer all basic inquiries in terms of case status and general questions concerning the Tribunal.

III. Position Content

Major Position Responsibilities

A. Tribunal Support

1. Transcribe testimonies and Rogatory interviews.
2. Notify petitioners, advocates and sponsors of hearing appointments and note in Tribunal Calendar
3. Contact parish personnel relating to case information verification
4. Prepare and handle correspondence for Formal Appeal cases
5. Produce and direct case documents, letters, legal correspondence for Court Officers
6. Respond to inquiries regarding case status or other Tribunal needs
7. Perform all support functions related to the daily operations of the Office ot the Judicial Vicar,and Defender of the Bond
8. Maintain calendar for hearing dates, staff meetings, Tribunal Conference Room
9. Manage Court file information
10. Assign case numbers and initial intake processing of all court cases
11. Process different types of cases
12. Implement First Instance decision process that involves:

o High volume of routine editing and proofreading
o Issuing timely notice to petitioners
o Ensuring direction of case file for Second Instance process
o Handle log and case documentation
o Retrieve and distribute Tribunal mail as needed
o Assist with other duties as necessary

IV. Position Specifications/Requirements

A. Skills, Knowledge and/or Abilities

1. Excellent computer literacy required, including proficiency in Microsoft Office and email.
2. Excellent written communication skills in English for grammar and self-editing purposes
3. Ability to handle and prioritize confidential, sensitive, timely and critical matters requiring good judgment, tact, respect, and discretion
4. Ability to write business documents and correspondence using proper grammar and punctuation; take meeting minutes, transcribe, and proofread with a high level of accuracy.
5. Ability to multitask and work as a team player in a professional atmosphere
6. Excellent organizational and customer service skills required, including ability to maintain professionalism with people in challenging situations, both in person and by phone.
7. Willingness to support the mission and tenets of the Roman Catholic Church.

 

B. Education, Training and/or Experience

1. High school diploma or GED required. Associates degree or Bachelors degree in applicable field preferred.
2. Tribunal experience required
3. Transcription experience required
4. 3-5 years related administrative experience preferred

5. Tribunal Ecclesiastical Notary preferred

V. Working Environment

A. Minimal Supervision
B. General office setting
C. Occasional travel within the city
D. Able to stand or sit for long periods of time while using various office machinery
E. Extensive reading required

 

The above job description is intended to describe the general nature and level of work being performed. The above is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel.

Send a completed Diocesan Employment Application, letter of interest and resume to:  Diocese of Pueblo, Attention Human Resources, 101 N. Greenwood Street, Pueblo, CO 81003  OR  jdeyoung@dioceseofpueblo.org

 


 

 

Director of Finance, Chancery, Pueblo 
Updated 9/10/14
 

Reports to:                
Vicar General/CFO

Direct Reports:         
Controller
Accounting Technician
DMF Clerk
Finance Office Secretary

Collaborates with:    

Diocesan Pastoral Staff

Bishop’s Cabinet

Human Resources

Diocesan Finance Council

Presbyteral Council

Parish Pastors and Staffs

FLSA Status:             Exempt 
            

POSITION SUMMARY

This position is responsible professional, management, accounting and administrative work in planning, organizing, and coordinating the fiscal activities for the Diocese. Work involves supervising and participating in all general accounting, A/R billing and payroll activities of the Diocese. Work includes responsibility for directing and participating in receiving monies, maintaining accounts and budget controls, and preparation of financial statements or reports. Work is performed with wide latitude for independent judgment and action, and is reviewed by the Bishop and Vicar General through conferences,reports and successful completion of year end objectives and performance appraisal.

ESSENTIAL DUTIES and RESPONSIBILITIES
• Directs the activity and productivity for Finance department employees and related duties of Diocesan financial operations.
• Manages, directs, and oversees the development and implementation of the Diocese budgets, revenue forecasts, and comprehensive annual report to ensure the financial integrity of the Diocesan financial operations.
• Analyzes, addresses, and reports on the Diocesan financial condition to the Bishop, Financial Advisory Council, Presbyteral Council and other interested parties.
• Coordinates and directs the statistical and financial record-keeping work of the Diocese.
• Establishes and revises accounting policies and procedures.
• Directs and participates in the preparation of the monthly financial reports
• Manages, directs, and oversees the annual audit and coordinates outside independent auditor function.
• Administers grant funds and ensures that the Diocese complies with financial legal requirements
• Responsible for purchasing activities and inventory control and the establishment and administration of purchasing policies and procedures
• Coordinates with the Vicar General and Investment Committee on Diocese investments regarding deposits, investments and current balances.
• Accounts for all receipt of interest and payment of interest and principal on investments and bonded and other Diocese indebtedness
• Develops and manages relations with parishes relevant to financial accountability and reporting
• Performs internal audits on internal operations and/or parishes as needed.
• Establish financial controls and prepare financial reports and analyzes for accounting and operational management purposes including budget status reports
• Assists the Bishop and department supervisors by supplying financial data for annual budget preparation
• Coordinates the collection of all Diocesan fees
• Manages financial activity of the Diocesan Ministry Fund (DMF).
• Coordinates with the Bishop, Vicar General and Moderator of the Curia on budget process and will act as Diocesan Budget Officer
• Preparation of the Monthly and Annual Financial Reports
• Creates and delivers presentations as required
• Provides financial analysis for other Ministry Departments and Parishes as needed
• Coordinates and manages property purchase and sales transactions.

OTHER DUTIES
• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience:
• Bachelor degree with major coursework in accounting, finance and or public administration. Master’s degree preferred.
• Current CPA license desired
• 10 years experience in accounting and fiscal operations, with 5 years being at a supervisory level in a government or not-for-profit organization required.
• Experience in payroll and accounting software such as; ParishSOFT software, PDS, Fundware or comparable.

Skills and Abilities:
• Thorough knowledge of religious not-for-profit or governmental accounting standards and pronouncements, financial accounting standards, and generally accepted accounting principles.
• Thorough knowledge of internal controls, as well as procedures and processes governing the receipt, custody and expenditure of the monies of the Diocese and its parishes
• Thorough knowledge of modern office practices, procedures and equipment and standard clerical techniques as applied to the maintenance of the accounting system.
• Thorough knowledge of the principles and practices of Diocesan fiscal administration
• Ability to analyze and solve a wide variety of accounting and fiscal problems
• Ability to plan, organize and supervise the work of a group of professional and clerical personnel
• Ability to transform conceptual assignments into finished products that meet the objectives
• Ability to research, analyze and identify trends.
• Thorough knowledge of accounting principles, including the ability to make accurate accounting entries
• Ability to effectively communicate verbally and in writing to technical and non-technical audiences
• Thorough skills in modeling utilizing electronic spreadsheets
• Ability to comprehend complex laws and contracts
• Willingness and ability to follow policies and procedures
• Ability to design and implement systems, models, and procedures that are efficient, accurate, and reliable
• Ability to establish and maintain effective working relationships with employees, parish staffs, financial institutions and the public
• Ability to work independently and effectively handle multiple projects simultaneously

WORK ENVIRONMENT
This is primarily sedentary office work. This position requires a great deal of communication with supervisors, diocesan employees, parish priests and staffs, the public and other agencies. While performing the duties of this job, the employee is regularly required to sit for extended periods of time, use hands is a repetitive motions and operate general office equipment including; telephone, calculators, copy machine, printer, fax, church computer software, and cell phone. The duties of this position will require travel. The employee must frequently lift and/or move up to 30 pounds.

OTHER REQUIREMENTS

A practicing Catholic in good standing who understands the church’s administrative structure and recognizes the Church’s Canon Law and its effect on Diocesan and parish financial operations. Must be able to work a flexible schedule including weekends and evenings. Must be able to pass a criminal background investigation. Must have a clean driving record, Drivers License and auto insurance.

The above job description is intended to describe the general nature and level of work being performed. The above is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel.

 

Send a completed Diocesan Employment Application, letter of interest and resume to:  Diocese of Pueblo, Attention Human Resources, 101 N. Greenwood Street, Pueblo, CO 81003  OR  jdeyoung@dioceseofpueblo.org


 

Business Administrator - Immaculate Heart of Mary, Grand Junction
Posted 8/26/14
IHM, Grand Junction is hiring for the position of Business Administrator. If you are interested in applying, please submit your cover letter and resume to Fr. Joachim at the parish office or submit electronically to jadione@ihmgjt.org. The Business Administrator position will close September 17th. Please contact Fr. Joachim with questions.


Business Administrator
Reports to: Pastor
General statement of duties: The parish business administrator is a professional administrator in support of the Pastor. The business administrator collaborates with the pastor, under his supervision, the parochial vicar, and the pastoral council in the implementation of the parish mission statement and incorporation of the council’s goals for fiscal planning. The business administrator is a steward of the physical, financial and personnel resources of the parish, and enables the other ministries to function effectively.
Salary: Diocesan standard starting at $35,500. Negotiable according to credentials, experience, or education. Benefits included.
Examples of Duties:
· Is responsible for plant management including:

o Work with Maintenance Staff to decide on recommendations or maintenance needs and the scheduling for implementing them.

o Directs routine plant maintenance.

o Manages major repairs and renovations.

o Manages use of facilities.

o Maintain/evaluate office equipment and maintenance agreements.

o Oversees security of property.

o Acts as liaison to diocesan insurance program and other insurance program.

o Maintain adequate property and liability insurance.

· Is responsible for financial management, including:

o Responsible for contractual agreements.

o Prepares, administers, and reviews budget process in collaboration with the pastor, finance council and pastoral council.

o Administers the purchasing system.

o Oversees tabulation and deposit of parish collections, and accounting.

o Acts as liaison between the parish and diocese in financial matters.

o Submit monthly financial reports for the pastor, pastoral council and finance council; prepare diocesan financial reports as required.

o Coordinate with the finance council the managements of short and long term investments.

o Manage the preparation of payroll, payroll reports and regulatory reports.

o Responsible for all federal, state and local reporting requirements.

· Collaborates with the pastor in personnel management, including:

o Implements personnel policies, develops hiring and termination procedures, job descriptions and reviews, refines them on a regular basis.

o Coordinates evaluation of parish staff.

o Manages payment of salaries and benefits and assists in making recommendations for salaries and benefits.

o Directs the management of the parish office.

o Oversees the security of personnel.

o Responsible for staff contracts.

o Collaborate with pastor and staff to develop annual work plan, goals, objectives and assist in monitoring and evaluation of the achievement of those goals and objectives.

o Coordinate the recruitment, hiring, motivation, support and evaluations of staff.

o Maintain the personnel salary and benefit programs for the parish according to diocesan standards.

· Is responsible for communication and information systems, including:

o Oversees the preparation of the Sunday bulletin, including advertisement, quarterly newsletter, and other mailings as required.

o Ensures the maintenance of the parish census.

o Directs the operation of the computer equipment.

o Oversees the management of parish financial records.

o Act as liaison between the parish and the diocese.

o Act as a liaison between the parish and Holy Family Catholic School.

· General, including:

o Attend meetings of the finance council and pastoral council.

o Assist pastor in public relations duties.

o Attends workshops, and conventions to update business management skills as approved by the pastor and/or pastoral council.

o Participate in annual parish and diocesan financial appeals, and special fundraising, marketing programs as directed by the pastor.

o Identify and implement procedures to assist the pastor in increasing his time available for spiritual duties.

· Other duties as required.

Actively demonstrate a strong faith and involvement in the general life of the parish community in which the ideals of stewardship and religious education play a vital role.

Education and Experience: Bachelor’s degree in business administration, organizational development, or the equivalent; five to ten year experience in management position, or any equivalent combination of education and experience.